We match your processor payouts to the bank, so QuickBooks and Xero finally clear.
DepositMatch is a done-for-you payout reconciliation service. Send us your Stripe, Shopify, PayPal or Amazon payouts; our team breaks out charges, fees and refunds and matches them to the bank deposit in the QuickBooks or Xero you already use.
For ecommerce founders and bookkeepers. Leave your work email and we'll book a short onboarding call. No commitment.
Illustrative match — not real payout, bank or account data.
The problem
Lump-sum payouts refuse to match the bank line
Processors pay you one deposit. Your books need every charge, fee and refund underneath it.
One deposit, many line items
A single Stripe or PayPal payout bundles charges, fees, refunds and adjustments. The bank shows one number.
Fees and refunds break the match
Without a clean breakdown, QuickBooks or Xero never lines up with the deposit, and the recon sits open.
Multi-processor months get messy
Shopify, Amazon, PayPal and Stripe each pay out on different schedules with different fee shapes.
Setup can take longer than the books
Getting payouts into the ledger the right way often costs more time than the month-end close itself.
What you'll get
What our team hands back every week
You keep the books. We do the payout untangling.
Full payout breakdown
Charges, fees, refunds and adjustments listed so the deposit can clear.
Works with your existing QuickBooks or Xero
We work inside the books you already use — the same way a bookkeeper would. We don't claim a native app integration.
Multi-processor weeks handled
Stripe, Shopify, PayPal and Amazon settlements in one consistent workflow.
Exceptions you can act on
Odd fees or missing lines come back to you flagged, not forced into a wrong match.
Ready for month-end
Recurring payouts stay consistent so recon doesn't restart from zero every period.
Minimum access, agreed up front
We only use the access needed to reconcile. Nothing starts until you agree how it works.
Who it's for
Built for people who close the books every month
If payout recon is the task that always slips to Sunday night, this is for you.
Ecommerce founders
Shopify and DTC operators who dread matching Stripe, PayPal and marketplace payouts to the bank every month.
Bookkeepers and fractional CFOs
Pros who spend hours every week untangling processor payouts, fees and refunds inside QuickBooks or Xero.
SaaS and digital product teams
Businesses that get lump-sum deposits from processors and need each one broken into charges, fees and refunds.
How it works
How it works, starting this week
We work your payouts every week, so deposits don't pile up unmatched.
Agree access and scope
We confirm which processors you use, how we securely access payout reports, and how results land in your books.
Send us the payouts
Share new Stripe, Shopify, PayPal or Amazon payouts as they hit — or give us the feed we agreed.
We break them down
Our team splits each payout into charges, fees, refunds and adjustments that add up to the bank deposit.
You review exceptions
Matched deposits clear in QuickBooks or Xero; anything odd comes back flagged for you.
FAQ
Questions you'll probably ask
Can we start now?
Yes. Leave your email and we'll book a short call to agree processors, books access and a start date. Nothing is charged before you agree.
Do you integrate with QuickBooks or Xero?
We work inside the QuickBooks or Xero you already use. We don't claim a native app integration with QuickBooks, Xero, Stripe or any other product.
Does it replace my bookkeeper?
No. It takes the repetitive payout breakdown off their plate so they can focus on review and advice.
What if a payout doesn't tie out?
We flag it instead of forcing a wrong match, and walk you through what we found on the call or in the hand-back.
How much does it cost?
Pricing depends on payout volume and how many processors you use. We'll quote it on the call, and leaving your email doesn't commit you to anything.
Get started with DepositMatch
Leave your email and we'll book a short call to set up payout reconciliation for your books. We'll only email you about DepositMatch.
Thanks, we'll be in touch.
We'll email you shortly to book your onboarding call. No spam, and nothing to pay.